Article V: Duties

Section 1. Duties of the Board of Directors shall be:

a. To manage the business, functions, programs, and activities of the Chapter.

b. To establish annually the dues for Active Members, Emeritus Members, and Student Members.

c. To establish policy and take such action as seems desirable and appropriate to promote the objectives of the Chapter.

d. To examine, if necessary, the eligibility of applicants for membership and convey its findings to the Chapter.

e. Meet at such times and places as required by these Bylaws.

f. To appoint such committees as necessary.

g. To determine when, where, and who will chair the Annual Meeting, Fall Workshop, or any other event at a time early enough to ensure proper set-up and running of the functions.

Section 2. Duties of President

The President shall:

a. Supervise and control the affairs of the Chapter and the activities of the Officers. 

b. He or she shall perform all duties incidental to his or her office and such other duties as may be required by these Bylaws, or which may be prescribed from time to time by the Board of Directors. Unless another person is specifically appointed as Chairperson of the Board of Directors, he or she shall preside at all meetings of the Board of Directors. If applicable, the President shall preside at all meetings of the members.

c. The President will also submit a "Letter from the President" to the Newsletter editor for inclusion in each issue of the Chapter newsletter. The President shall appoint another Board member to submit an article in the event that the President is unable to do so.

d. The President will also be responsible for noting events and accomplishments of the chapter in the Parent Society's newsletter, SETAC Globe, that is published bimonthly.

Section 3. Duties of Vice-President

The Vice-President shall:

a. In the absence of the President, or in the event of his or her inability or refusal to act, the Vice-President shall perform all the duties of the President, and when so acting shall have all the powers of, and be subject to all the restrictions on, the President. 

b. The Vice-President shall have other powers and perform such other duties as may be prescribed by these Bylaws, or as may be prescribed by the Board of Directors.

c. The Vice-President shall head the Nomination and Election Committee for new Board member positions and count the votes for the Board member election.

Section 4. Duties of Secretary

The Secretary shall:

a. Certify and keep the original, or a copy of these Bylaws as amended or otherwise altered to date.

b. Keep a record of minutes of all meetings of the directors, and, if applicable, meetings of committees of directors and of members, recording therein the time and place of holding, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting, and the proceedings thereof.

c. Exhibit at all reasonable times to any director the Bylaws and the minutes of the proceedings of the directors of the chapter.

d. In general, perform all duties incident to the office of Secretary and such other duties as may be required by these Bylaws, or which may be assigned to him/her from time to time by the Board of Directors.

Section 5. Duties of Treasurer

The Treasurer has the responsibilities of fulfilling the duties as treasurer, registrant of meetings, membership director, and director of corporate sponsorship program. 

Subject to the provisions of these Bylaws, the Treasurer shall:

a. Have charge and custody of, and be responsible for, all funds of the Chapter, and deposit all such funds in the name of the chapter in such banks or other depositories as shall be selected by the Board of Directors.

b. Receive, and give receipt for, monies due and payable to the Chapter from any source whatsoever.

c. Disburse, or cause to be disbursed, the funds of the Chapter as may be
directed by the Board of Directors, taking proper vouchers for such disbursements.

d. Keep and maintain adequate and correct accounts of the Chapter's
properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains, and losses.

e. Prepare and present a financial report at each Board meeting and whenever requested, an account of any or all of his or her transactions as Treasurer and of the financial condition of the Chapter. 

f. Prepare, or cause to be prepared, and certify, or cause to be certified, the financial statements to be included in any required reports.

g. Maintain a current membership directory containing the name and address of each and any members, and their status as a member.

h. Preside as the registrant for the Chapter's functions and collect all registration fees.

i. Direct and obtain corporate sponsorship funds

j. In general, perform all duties incident to the office of Treasurer and such other duties as may be required by these Bylaws, or which may be assigned to him/her from time to time by the Board of Directors.

Section 6: Duties of Past-President

a. Provide advice and give directions to the President and other Officers of the Chapter on the proper running of the Chapter and execution of the By-Laws.

Section 7: Duties of the Communications Coordinator / Editor

a. To assemble and publish the Chapter newsletter on a biannual basis. It is the responsibility of the Communications Coordinator / Editor to solicit articles and other write-ups for the newsletter.

b. To coordinate, edit, and oversee the contents of the Chapter's website.

c. To distribute the HDC newsletter to the Executive Director of SETAC and (in some cases) the other regional chapter representatives of SETAC, and the regional chapter liaison of the Parent Society.

Section 8: Duties of the Executive Committee shall be determined by the Board of Directors of the Chapter.

Section 9. Resignation

An Officer or Board Member may resign at any time by giving written notice to the Board of Directors or to the President or Secretary of the Chapter. An Officer may choose to resign as an Officer, but not as a Board Member. Any such resignation shall take effect at the date of receipt of such notice or at any later date specified therein, and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.

Section 10. Removal

The Executive Committee called by the President shall have the right to evict a disruptive individual at any HDC function. 

Any Board member or Officer can be removed from his or her elected position with cause. Procedures for removal are:
a. Any Board member can recommend to a member of the Executive Committee for the removal of a Board member.
b. The Executive Committee can ask a Board member to resign.
c. If the person refuses to resign, then the Board of Directors by a two-thirds (2/3) vote by secret ballot can remove the Board member.
d. If one of the members of the Executive Committee is being asked to resign, then a two-thirds (2/3) vote by the Board of Directors can determine removal.

Section 11. Vacancies

Any vacancy caused by the death, resignation, removal, disqualification, or
otherwise of any Officer, except the President, shall be filled by the Board of Directors. In the event of a vacancy in any office other than that of the
President, such vacancy may be filled temporarily by appointment of a Board member by the President until such time as the Board shall fill the vacancy. Should the post of President become vacant for any reason the Vice-President shall assume the post of President and serve the remainder of the term as acting President and shall succeed to the presidency. Vacancies occurring in offices of Officers appointed at the discretion of the Board may or may not be filled as the Board shall determine.